Adult education schools must be diligent in collecting enrollment data. Those schools receiving federal adult education funds must also collect student-level data as required by the California State Plan for Adult Education and the federal National Reporting System (NRS). Schools should use the following TOPSpro forms:
- Entry Record and Update Record: Collects accountability data from all students in all programs. The Entry Record collects student demographics, instructional program and level data, as well as learners’ reasons for attending adult education programs. The Update Record collects student progress and results after a period of instruction. The data is used to analyze current needs for adult education services.
- Test Record: Collects CASAS test item responses (automatically scored by TOPSpro) as well as hours of instruction. This data is used to report student learning progress in federally funded programs to the federal government and to calculate performance-based funding levels for local programs.
- Workforce Supplement Entry and Update Record: Collected for all Performance-Based Accountability (PBA) vocational education students and CalWORKs-eligible students. This record is used to collect information about services that CalWORKs-eligible learners receive. The record compares the outcomes of PBA vocational students in adult schools with outcomes of vocational students in other state-funded training programs. Future funding is based on student success.